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Introduction

The Pony Club has a duty of care to ensure unsuitable people are not able to work or volunteer with children or adults at risk. This duty of care extends to Branches and Centres, and all employees and volunteers of The Pony Club.

Safer recruitment provides information about how to recruit people efficiently and how to prevent unsuitable people being able to work with children and adults at risk. The following policies and procedures outline the requirements that coaches, officials, volunteers and staff are expected to meet within Branches and Centres before carrying out their roles.

Selection and Recruitment

Recruitment of Volunteers and Staff

There is no set policy for Branches / Centres to recruit new volunteers and staff. However, anyone who carries out a role in Regulated Activity / Work must have the following requirements in place:

  • Enhanced disclosure checks, updated every three years
  • Attendance at an approved safeguarding workshop, updated every three years

Please note, Regulated Activity applies to England, Wales and Northern Ireland, and Regulated Work applies to Scotland only.


Recruitment of Coaches

There is no set policy for Branches / Centres to recruit new coaches. However, all coaches (fully accredited, supervised, volunteer, assistant or trainees) who are recruited and used on a regular basis (i.e. 3 or more days in a 30-day period in England, Wales and/ Northern Ireland; or on one occasion in Scotland) must have the following certifications in place:

  • Enhanced disclosure check, updated every three years
  • Attendance at an approved safeguarding workshop, updated every three years
  • Emergency First Aid at Work (EFAW) qualification, updated as required per certificate
  • Attendance at a Continuing Professional Development (CPD) course, updated every two years
  • Be listed on the Unity, the Coaches’ Database
  • Have access to a Coaches’ Folder

Regulated Activity/Work

Regulated activity and regulated work are the definitions, identified in statutory guidance, that outline the types of roles that require disclosure checks and attendance at an approved safeguarding course before a job is started.

Regulated activity is the definition that applies to England, Wales, Northern Ireland and the Channel Islands.

Regulated work is the definition that applies to Scotland.

The full definitions can be viewed below.

Regulated Activity With Role Examples 2019
PDF - 113 kB
Regulated Work With Role Examples 2019
PDF - 120 kB

Disclosure Checks

Disclosure checks are referred to differently in England, Wales, Scotland and Northern Ireland. The type of criminal record check you require is based on where you work in the UK, not where you live.

Further information about disclosure checks is available here.

Safeguarding Courses

The British Equestrian Federation (BEF) and The Pony Club considers the safety and enjoyment of young people whilst participating in any horse sport to be paramount. The Pony Club recognises that it has a duty of care towards children and adults at risk. The Pony Club Safeguarding for Equestrians workshop has been designed to raise awareness of these issues within the equine industry as well as to provide detailed guidance on what to do if certain situations arise.

All Pony Club coaches, officials and volunteers who work on a regular basis (i.e. 3 or more days in a 30-day period in England, Wales and/ Northern Ireland; or on one occasion in Scotland) must have attended an approved Safeguarding and Protecting Children workshop in the past three years.

Further information about safeguarding courses is available here.

To book on to a safeguarding course, click here.