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ATTENTION

Important Notice

Dated: August 2020

The policy and processes for disclosure checks has undergone a full review. We are looking to streamline these to make it easier for branches and centres to complete checks for volunteers and coaches. Please refer to the specific section for DBS, PVG and Access NI for the respective changes.

Coronavirus Advice

Coaches and officials need to keep disclosures up to date. Please contact your branch or centre to help with this as they hold the login details.

Policy

Before anyone can carry out a role in regulated activity / work (click here), they must complete a disclosure check and show the certificate they obtain to The Pony Club.

This check should meet the following criteria:

  • must be enhanced with child barred list
  • current (i.e. within the last three years).

Frequently Asked Questions: Disclosure Checks

Q: What are disclosure checks?

These are background checks into a person’s criminal history or police record. Generally, it is used by potential employers to assess an individual’s suitability for certain jobs or voluntary work, particularly with children or adults at risk, or when fostering or adopting children.

Q: Who should have a disclosure check?

Anyone who carries out a role in regulated activity / work is required, by law, to have a disclosure check.

Q: What is regulated activity or regulated work?

Regulated activity / work are the definitions, identified in statutory guidance, that outline the types of roles that require disclosure checks before a job is started. Full definitions are enclosed in this pack. Click here for more information.

NOTE: Regulated activity is the definition which applies to England, Wales, Northern Ireland and the Channel Islands. Regulated work is the definition which applies to Scotland only.

Q: What are the different types of checks and which do we need?

Disclosure checks are referred to differently across the UK. The type you will need depends on where you work, not where you live. Please see below for more information.

  • We are in England? You will require a DBS checks
  • We are in Wales? You will require a DBS checks
  • We are in Scotland? You will require a PVG checks
  • We are in Northern Ireland? You will require an Access NI checks

Q: Where can we find out more information about the checks we need to complete?

Branches and centres are responsible for processing applications for their respective workforce. You can find out more information about how to do this by clicking the correct section in the following list:

Q: I need to update my disclosure check. What do I need to do?

You do need to contact your branch or centre and they will be able to guide you with the process. 

Where do I go for more information?

Are you an applicant? You should contact your Branch or Centre for more information on what you need to do

Are you a Branch/Centre in England or Wales? Click here

Are you a Branch/Centre in Scotland? Click here

Are you a Branch/Centre in Northern Ireland? Click here

 

Disclosures with Content

When employing new coaches, volunteers or staff or updating their certification, Clubs must ensure each person holds a clear disclosure check (DBS, PVG or Access NI). If a disclosure certificate has content on it, this must be considered by the Safeguarding Team, at the Pony Club Office, for a decision to be made on the suitability of the individual to work or volunteer with children.

The following document outlines:

  • the policy for disclosures with content
  • the rationale used when considering these
  • the procedure that will be followed