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Policy

Before anyone can carry out a role in regulated activity / work (see Legal Definitions), they must complete a disclosure check and show the certificate they obtain to The Pony Club. This check must be enhanced with child barred list and current (i.e. within the last three years).

What are Diclosure Checks?

Disclosure checks, also known as Criminal Record Checks, are a background check to a person’s criminal history or police record. Generally it is used by potential employers to assess an individual’s suitability for certain jobs or voluntary work, particularly with children or adults at risk, or when fostering or adopting children.

Types of Disclosure Checks

Disclosure checks are referred to differently in England, Wales, Scotland and Northern Ireland. The type of criminal record check you require is based on where you work in the UK, not where you live.

Please select the country you work in (from the list below) or select the appropriate tab (below) and follow the instructions provided for further information about how to obtain the correct disclosure check for you.

I work in:

What if I work or volunteer across borders?

Unfortunately, disclosure checks cannot be transferred between countries due to legislation. You must have a disclosure check for each of the countries you work in.

General FAQs
Disclosure Check General Faqs
PDF - 122 kB

DBS

Are you a coach or volunteer? Click here.

Are you enquiring about how to obtain DBS checks for coaches / volunteers on behalf of the Branch / Linked Centre? Click here.

PVG

Are you a coach or volunteer? Click here.

Are you enquiring about how to obtain PVG checks for coaches / volunteers on behalf of the Branch / Linked Centre? Click here.

Access NI

Are you a coach or volunteer? Click here.

Are you enquiring about how to obtain ANI checks for coaches / volunteers on behalf of the Branch / Linked Centre? Click here.

Disclosures with Content

When employing new coaches, volunteers or staff or updating their certification, Clubs must ensure each person holds a clear disclosure check (DBS, PVG or Access NI). If a disclosure certificate has content on it, this must be considered by the Safeguarding Team, at the Pony Club Office, for a decision to be made on the suitability of the individual to work or volunteer with children.

The following document outlines:

  • the policy for disclosures with content
  • the rationale used when considering these
  • the procedure that will be followed