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Risk assessment is the cornerstone of good health & safety management, and in achieving the overall aim of reducing injuries. To keep the approach clear and simple we provide templates to give an indication of the types of hazards that could be encountered and actions that could be taken, however it is extremely important that these templates are amended and reviewed to ensure the hazards that may cause injury are included, or any other hazards not covered are added.

When organising an event or activity, the organisers have a duty of care to do what is reasonably practicable to ensure the health, safety and welfare of those affected by the activity being arranged. Within the Pony Club, this includes any event, activity or sport undertaken by Branches, Centres, Areas and The Pony Club Office. A method of undertaking this duty is to carry out and record a risk assessment for all Pony Club activities. It is a statutory requirement to have risk assessments completed prior to the event.

In support of risk assessments Venue and Contract Assessments will be supportive, documentation to create these can be found in the downloads section of this page for use. 

Risk Assessment Guidance
PDF - 215 kB
Event Organisers Info HSS Rule 1And Schedule
PDF - 101 kB

Risk Assessment Training

The Pony Club provides training to support those carrying out Risk Assessments for activities, this training is open to all- Members, coaches, volunteers and officials. 

The training runs through the basics of carrying out a Risk Assessment such as identifying a Hazard and measures which could be put in place to support a safe event. 

The sessions are conducted via Zoom and are bookable here: 

Risk Assessment Templates
RA21 Template Generic Blank
DOCX - 95 kB
RA23 Template Activities & Rallies
DOCX - 104 kB
RA23 Template Unmounted Activities
DOCX - 109 kB
RA23 Template Residential Activites
DOCX - 107 kB
RA23 Template Competitions
DOCX - 105 kB
RA23 Template Dressage
DOCX - 105 kB
RA23 Template Endurance
DOCX - 105 kB
RA23 Template Eventing
DOCX - 110 kB
RA23 Template Mounted Games
DOCX - 112 kB
RA23 Template Polo
DOCX - 106 kB
RA23 Template Polocrosse
DOCX - 106 kB
RA23 Template Pony Racing Training Days
DOCX - 110 kB
RA23 Template Pony Race Days
DOCX - 113 kB
RA23 Template Showjumping
DOCX - 108 kB
RA23 Template Tetrathlon
DOCX - 111 kB

Contractors and Facilities Assessments

Assessments of contractors and Facilities being used by the Pony Club and its Branches/ Clubs are to be carried out in support of Risk Assessments. 

The Downloads below support these to take place and seek documentation from the Venue, Facilities or contracts to support use. These are to be retained in line with the Pony Club GDPR Policy. 

Contractors and Facilities
Questionnaire - Assessment of Hired Facilities
PDF - 190 kB
Contractor Assessment 2023
PDF - 103 kB
Control of Substances Hazardous to Health (COSHH)



  • You must ensure that users of All Terrain Vehicles and/or Motorcycles adhere to the following guidance on “Use of All Terrain Vehicles and Motorcycles”:





  1. Only officials of the event with experience of driving a car, motorbike or tractor and who have received instruction and training in the use of ATVs or motorcycles should ride or drive them


  1. Drivers and riders should be at least 17 years old, but 16-year olds with experience of farm machinery may drive or ride them


  1. They should not be operated by any person who does not hold an appropriate licence or is disqualified from holding or obtaining a licence.


  1. Passengers should not be carried


  1. The vehicle should be maintained in good condition and be in a fully serviceable state


  1. A helmet (compliant to current standards) must be worn by the rider or driver and loose clothing and shorts should be avoided.


  1. Vehicles should be restricted to ‘off-road’ use and limited to 10 mph.


  1. Great care must be taken when these machines are used in crowds of spectators, close to horses and on uneven terrain.


  1. If the ATV is to be used on the Public Highway then it must have the appropriate Vehicle Excise Duty, Insurance and be road legal. The driver must also comply with the Road Traffic Act and have the appropriate license to use the ATV


The use of any unauthorised vehicles is not permitted at the event.