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Codes of Conduct

The Pony Club has developed Codes of Conducts for:

  • Members
  • Parents / guardians
  • Coaches
  • Volunteers / Officials

Each code of conduct outlines what is expected of individuals when in attendance at Pony Club events, whether acting in an official capacity, participating in the event itself or spectating.


Coaches, instructors and trainers play a crucial role in the development of the equestrian sport and in the lives of riders that they teach and support. Coaches help to ensure that members of the Pony Club have positive experiences, and therefore have an influence on members to continue in equestrian activity and achieve their potential. The coach's code of conduct is built on the principles of integrity, honesty, fair play and respect, and sets out the standards that coaches are required to meet. These principles are integral and apply to all levels of ability and commitment with the welfare of members and their horses / ponies at the centre.


The Pony Club aims to promote the highest ideals of sportsmanship, citizenship and loyalty to create strength of character and self-discipline in our members. The code of conduct for Members sets out what is expected of members and what is not permitted whilst in attendance at Pony Club activities.

Officials and Volunteers

Pony Club officials and volunteers have a great opportunity to be a positive role model and to help build a member’s confidence.The code of conduct for volunteers and officials describes the standards that are and are not expected, and whats they have the right to do.

Parents and Guardians

The Pony Club is a voluntary youth organisation for young people within an equestrian environment, and depends on parents and guardians to help. Fairness should take precedence over competitiveness, and should be expressed to all involved. Teaching by example will foster caring and respect for all. The code of conducts for parents / guardians outlines the standards expected at all Pony Club activities towards all members, officials, coaches and other parents / guardians, not just their own children.


All codes of conduct can be downloaded click here.

Social Networking

The Pony Club is aware that much interaction now occurs online for both adults and young people, especially through the use of Social Media sites such as Facebook, Twitter and Bebo. With this in mind The Pony Club has produced two policies relating to Best Practice when using Social Media outlets, for both Officials and Volunteers, and also young people. These policies can be downloaded below.

Section 22 of the Health, Safety and Safeguarding Rulebook outlines guidance for coaches and volunteers in relation to social networking and communication with Pony Club members.

Best Practice

The guidelines for best practice in helping to promote The Pony Club can be downloaded below. These guidelines are aimed at Branches and Centres who are currently using or thinking of using Social Media to promote The Pony Club.

E-Safety Guidance for Officials, Employees and Volunteers

Many people already use social media sites, such as Facebook and Twitter. It is essential that you keep both yourself and young people safe online and, as an adult, you have a key role to play in actively promoting these safety messages.

E-Safety Guidance for Parents and Guardians

The internet, especially social networking sites, are becoming more popular amongst young people. We have developed this guidance to equip parents and guardians with how to keep themselves and their children safe online.

E-Safety Guidance for Young People

This leaflet gives a few simple pointers to helps young people stay safe online.

Social Networking Downloads
Social Networking
PDF - 140 kB
Best Practice for Social Media
PDF - 360 kB
E-Safety Guidance for Officials, Employees and Volunteers
PDF - 456 kB
E-Safety Guidance for Parents and Guardians
PDF - 442 kB
E-Safety Guidelines for Young People
PDF - 477 kB


Pony Club events provide a good opportunity for parents / guardians to celebrate their child(ren)‘s achievements when taking part in sporting activities. They also offer the opportunity to promote the Pony Club, the Branch / Centre and/or the sport further. Photography is not banned at Pony Club events, but appropriate safeguards should be put in place to ensure a safe sporting environment for children and young people when taking part in activities. This includes both the taking of photographs and videos, and their use after an event. Gaining permission from parents and members is an essential part in ensuring a child’s safety and wellbeing.

Photographs at Events

The Pony Club’s policy on Photography at Events can be found below. It incorporates guidance on the use of photographers at events and the checks which could be carried out, the use of images and videos to represent The Pony Club and/or the equine sport, and the need for parental permission before taking or using photographs of children.


A Branch or Centre may wish to commission a professional photographer at their events. Alternatively, parents or spectators may wish to photograph or video at an event. Either way, precautions should be taken to ensure that those individuals have permission to take photographs of members, and that they have clearance to work with children.

Therefore photographers should be known to the District Commissioner / Centre Proprietor or event organiser before they are allowed to take photographs at Pony Club events. Professional photographers, parents and spectators intending to take pictures should also be asked to register at the event before they are allowed to photograph or video.

The DC, Centre Proprietor or event organiser may also wish to carry out a disclosure check on photographers prior to the event starting to ensure they have clearance to work with or around children. Some form of identification should be worn at all times whilst in attendance at the event so that people are aware who they are and what they are doing.

For more information, please refer to the ‘Photographs at Events’ policy.

Photographic Consent Forms

It is essential that Branches and Centres gain permission from the person with parental responsibility and the member (if over 18 years) before taking pictures of children and/or using those images to represent the sport. Below are photographic consent forms for Branches and Centres to use to gain parental permission.

Photography Downloads
Photographs At Pony Club Events
PDF - 80 kB
Branch Photographic Consent Form
PDF - 63 kB
Centre Photographic Consent Form
PDF - 78 kB

Child Employment

The guidance on child employment is intended to set out the key provisions of the law around this and includes best practice and advice. It applies specifically to the employment of children who are under school leaving age, i.e. under the age of 16 prior on 1st September of the current year. The guidance covers employment in England, as the Welsh Assembly has made its own arrangements for guidance for Wales. However, the legislation is similar to that which applies in England, Wales, Scotland and Northern Ireland and has been written with this in mind.

Different Local Authorities have their own byelaws, so an employer must check the local position in their area before employing a child.

Child Employment Downloads
Child Employment Guidance Reviewed April 2020
PDF - 133 kB

Combatting Terrorism

The Combatting Terrorism Act 2015 expresses the duty that all organisations working or volunteering with children / adults at risk have in order to protect children and adults at risk from the risk of radicalisation and terrorism. This is known as the Prevent Duty.

The Combatting Terrorism Policy has been adopted as part of the BEF Safeguarding Policy (Annex 27) and can be downloaded below. The policy outlines what radicalisation, terrorism and extremism are and the aims of the Government’s Prevent Strategy. The Pony Club has a duty to consider what we can do to protect children and adults at risk from these risks.

Combatting Terrorism Downloads
Combatting Terrorism 11.2020
PDF - 117 kB
LGBTQ Guidance
Guidance On LGBTQ Issues In The Pony Club Jan21
PDF - 149 kB