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Introduction

It is important that we know when incidents and injuries occur during Pony Club activities or involve our members. The type of record and report made depends upon the nature of the incident and the injuries sustained. It should be noted that injuries to members, coaches and volunteers are included in these requirements. If in doubt, report it.

Accident Reporting and Serious Incidents Procedure
PC Accident Reporting & Serious Incident Procedure
PDF - 188 kB
PC Accident Reporting & Serious Incident Flowchart
PDF - 189 kB
Risk Reduce - Accident Reporting Guide
PDF - 332 kB
Accident Form Risk Reduce Printable Version
PDF - 363 kB

Accident Reporting Links

Branches: Click here to report an accident 

Please complete this form if you are a branch official reporting an accident that has occurred at a Pony Club activity

 

Members: Click here for members to report an accident

Please complete this form if you are a member or the parent/guardian of a member and you would like to report an incident that has occurred outside of a Pony Club activity and which may result in a claim against you. 

Incident Log

It may be useful to keep an Incident Report Log as a simple record of incidents during the course of an activity. Templates for Incident Report Logs can be downloaded below.

Incident Log Download
Incident Log - Rallies
DOCX - 26 kB

RIDDOR

If an official, coach or volunteer is injured, the Branch/Centre must inform The Pony Club Health & Safety Team to determine if the incident is reportable under RIDDOR.

Record Keeping

Accident reporting documents must be retained for three years after the date of the incident. Where an injured person is under 18 years, all accident forms should be kept for three years after their eighteenth birthday.