It is important that we know when incidents and injuries occur during Pony Club activities or involve our members. The type of record and report made depends upon the nature of the incident and the injuries sustained. It should be noted that injuries to members, coaches and volunteers are included in these requirements. If in doubt, report it.
Accident reporting documents must be retained for three years after the date of the incident. Where an injured person is under 18 years, all accident forms should be kept for three years after their eighteenth birthday.
Accident Report Links
Branches: Click here for accident form link
Please complete this form if you are a branch official reporting an accident that has occurred at a Pony Club activity.
Please complete this form if you are a member or the parent/guardian of a member and you would like to report an incident that has occurred outside of a Pony Club activity and which may result in a claim against you.
Incident Log Forms
It may be useful to keep an Incident Report Log as a simple record of incidents during the course of an activity. Templates for Incident Report Logs for one day events and rallies can be downloaded below.
If an official, coach or volunteer is injured, the Branch/Centre must inform The Pony Club Health & Safety Team to determine if the incident is reportable under RIDDOR.
Who do I send reports to?
All accident forms should be submitted and verified through Risk Reduce via your Branch.
All relevant documentation and correspondence can be added to the record via the Risk Reduce Portal.
A clear scan or photo would be sufficient.