Introduction
It is important that we know when incidents and injuries occur during Pony Club activities or involve our members. The type of record and report made depends upon the nature of the incident and the injuries sustained. It should be noted that injuries to members, coaches and volunteers are included in these requirements. If in doubt, report it.
Record Keeping
Accident reporting documents must be retained for three years after the date of the incident. Where an injured person is under 18 years, all accident forms should be kept for three years after their eighteenth birthday.
Accident Reporting Links
Branches reporting accidents about Members/ volunteers/ incidents: Click here to report an accident
Please complete the Branches/Officials form if you are a Branch/ Area/ National Official reporting an accident that has occurred at a Pony Club activity that involves damage to third party property or injury to a member of staff, volunteer, official, Pony Club member or any other third party at the event.
Parents/ guardians of members reporting accidents: Click here to report an accident
Please complete the Members form if you are a member or the parent/guardian of a member and you would like to report an incident that has occurred outside of a Pony Club activity and which may result in a claim against you.
Incident Log
It may be useful to keep an Incident Report Log as a simple record of incidents during the course of an activity. Templates for Incident Report Logs can be downloaded below.
RIDDOR
If an official, coach or volunteer is injured, the Branch/Centre must inform The Pony Club Health & Safety Team to determine if the incident is reportable under RIDDOR.
