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Introduction

There is a need to keep a record of accidents. The type of record and report made depends upon the nature of the incident and the injuries sustained (see ‘Types of Accidents’ tab for more information). It should be noted that injuries to members, coaches and volunteers are included in these requirements.

Accident reporting documents must be retained for three years after the date of the incident. Where an injured person is under 18 years, all accident forms should be kept for three years after their eighteenth birthday.

Types of Accidents

Minor Injury

What is a minor injury?

This is any injury which requires first aid treatment but where the person is allowed to continue or at least go home without going to A&E.

What form(s) should I complete?

DHSS accident book should be completed for these types of injuries.

Significant Injury

What is a significant injury?

This is any injury which requires first aid treatment, and the person is either taken to hospital from the event or recommended to be taken to A&E or Doctor by their parent / guardian.

What form(s) should I complete?

DHSS accident book and the Pony Club accident form should be completed for these types of injuries. Branches should submit a copy of each form to The Pony Club Office and Howdens Insurance. Centres may need to make a report to their insurance company.

Major Injury

What is a major injury?

This is any injury that necessitates the injured person to be admitted to hospital for more than 24 hours. This includes: a broken bone (other than a bone in the hand or foot), a penetrating eye injury, or a volunteer needing more than 7 days off work as a result of the injury.

What form(s) should I complete?

DHSS accident book and the Pony Club accident form should be completed for these types of injuries. Branches should submit a copy of each form to The Pony Club Office and Howdens Insurance. Centres may need to make a report to their insurance company. Both Branches and Centres must also complete a RIDDOR form (for more information on completing RIDDOR forms, please see document below)

Property Damage

What is a property damage?

This is any damage to a third party’s property by a member’s pony or any damage to a third party’s property at a Pony Club activity.

What form(s) should I complete?

The Pony Club accident form should be completed for these types of injuries. Branches should submit a copy of each form to The Pony Club Office and Howdens Insurance. Centres may need to make a report to their insurance company.

Fatality

For more information on how to deal with a fatality, see the Accident Reporting Guidance below.

Accident Form and Guidance
Accident Reporting Guidance
PDF - 90 kB
Pony Club Accident Liability Form 2019
PDF - 114 kB

Who do I send reports to?

All accident forms, relevant documentation and correspondence must be sent by email Howden Group directly with The Pony Club copied in.

A clear scan or photo would be sufficient.

For the attention of:

Ben Evans (Howden Group) -
Email: Ben.Evans@howdengroup.com
Tel: 0207 133 1300

Health & Safety, The Pony Club Office
Email: safety@pcuk.org

RIDDOR (F2508) Form

RIDDOR stands for Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013. More information on how to make a RIDDOR report can be found here.

Incident Log Forms

It may be useful to keep an Incident Report Log as a simple record of incidents during the course of an activity. Templates for Incident Report Logs for one day events and rallies can be downloaded below.

Downloads
Incident Log for Rallies
PDF - 9 kB
Incident Log for One Day Events
PDF - 13 kB