Introduction
It is important that we know when incidents and injuries occur during Pony Club activities or involve our members. The type of record and report made depends upon the nature of the incident and the injuries sustained. It should be noted that injuries to members, coaches and volunteers are included in these requirements. If in doubt, report it.
Accident Reporting Links
Injury accidents and near misses are to be reported on the links below.
Branches reporting accidents about Members/ volunteers/ incidents: Click here to report an accident
Please complete the Branches/Officials form if you are a Branch/ Area/ National Official reporting an accident that has occurred at a Pony Club activity that involves damage to third party property or injury to a member of staff, volunteer, official, Pony Club member or any other third party at the event.
Parents/ guardians of members and those not members reporting accidents: Click here to report an accident
Please complete the Members form if you are a member or the parent/guardian of a member or reporting about those who are not members and you would like to report an incident that has occurred outside of a Pony Club activity and which may result in a claim against you.
Accident Reporting Process
The below progression chart shows the process involved in reporting accidents through Risk
Reduce. Expansion on the charity can be found below
- Member, Parent/Guardian, Club, Sport, Area or The Pony Club submit an Accident Record
- Confirmation sent to the person(s) submitting and relevant Area, Club or The Pony Club
- Individual involved in the accident and report verified
- Reviewed by Howden and the relevant parties as needed
- Review of Accident and discussion on next steps
When a record has been completed the Risk Reduce users (PC admin and branch admin) will receive
an email to advise of a new record submission. This may result in contact from The Pony Club or Howden directly
Record Keeping
Accident reporting documents must be retained for three years after the date of the incident. Where an injured person is under 18 years, all accident forms should be kept for three years after their eighteenth birthday.
Incident Log
It may be useful to keep an Incident Report Log as a simple record of incidents during the course of an activity, this records none injury situations. Templates for Incident Report Logs can be downloaded below.
RIDDOR
If an official, coach or volunteer is injured, the Branch/Centre must inform The Pony Club Health & Safety Team to determine if the incident is reportable under RIDDOR.
