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Data Protection

Membership details including name, address and date of birth are held for each Member. Where permission is required from a parent or guardian, their name and address details will also be recorded.

Each Branch will maintain a list of its own Members and may record additional relevant details such as the standard of efficiency test attained and the number of rallies attended. The Pony Club is currently in the process of compiling a central register of Members, which will be held electronically by computer. While designated personnel at Pony Club Headquarters will have access to all Membership records, Branch Officials will have access only to their own Branch Membership information.

Why does The Pony Club hold Membership data and what is it used for?

The Pony Club requires Membership data to assist with the effective running of Club activities and the regulation of The Pony Club Rules. We may contact Members from time to time in order to monitor Membership satisfaction and to seek improvements to the activities and services that are offered. Confirmation of Membership details may be required by our insurers in the event of potential claims arising from the actions of Pony Club Members, or from activities organised by The Pony Club.

The Pony Club may share Membership data with third parties in order to secure commercial sponsorship or grant funding. No third party will be permitted by The Pony Club to contact Members direct without prior permission being obtained from the Members concerned. No third party will be permitted to use Membership data for any purpose which may impact on the legal rights or welfare of the Members, without the express permission of the individuals concerned. The Pony Club may distribute appropriate promotional material on behalf of third parties, usually sponsors, to Members from time to time together other with Pony Club information.

Can Members gain access to the records held on themselves by The Pony Club?

Unless restricted by law, all members can request a copy of their own membership data held by The Pony Club. The Charity is entitled to charge a fee of up to £10 for this service. A Member may only obtain access to their own record and not the data pertaining to any other individual.